Your wedding RSVP cards have one primary purpose: to provide an accurate guest count for your wedding. You need to know who is coming and who, regretfully, won’t be able to attend. That way, you can plan for the proper amount of seating, meals, and more. However, that’s not all your RSVP cards are good for. In fact, the more questions you ask, the better you’ll be able to plan for essential elements of the guest experience. Keep reading for questions to ask on your wedding RSVP cards, whether you’re having a one-day celebration or a multi-day, multi-event luxury Lake Tahoe wedding.
Questions to Ask on Your Wedding RSVP Cards
Your RSVP cards provide an excellent opportunity to gather vital information from your guests. As an eco-friendly wedding planning company, we recommend doing your RSVP process online for convenience and because it’s sustainable. Plus, you save money on stamps! If you have older guests who aren’t familiar with navigating online experiences, you can send mailed RSVP cards to a select group of guests. Regardless of your delivery method, here are multiple questions to include on your wedding RSVP cards to help you plan for a spectacular celebration.
1. Attendance Questions for RSVP Cards
First things first, you’ll want to ask whether or not a guest plans to attend your wedding and whether or not they’ll bring a plus-one. If you’re not accommodating plus-one guests, clearly state that on your wedding RSVP cards. For example,
Will you be attending our wedding celebration? Y / N
If you’re bringing a plus-one, what is their first and last name?
Or, if you’re not accommodating plus-one guests, state something like, “We have reserved one seat in your honor!”
What is your email address?
This will come in handy for sending email updates!
If you’re having a multi-day, multi-event celebration, you can ask more detailed questions to get a better idea of who is attending what event. For example,
Will you be attending our wedding welcome party? Y / N
Will you be attending our beach and boating event? Y / N
Will you be attending our wedding ceremony and reception? Y / N
Will you be attending our wedding send-off brunch? Y / N
With this information, you and your wedding planner can ensure you plan the appropriate space, meals, and transportation for the right amount of people. Don’t forget to include an RSVP deadline!
2. Meal Questions for RSVP Cards
Next, you’ll need to know about your guests' meal choices and dietary restrictions. If you’re having a plated dinner, provide options for guests to choose their desired meal. Otherwise, it’s important to know about food restrictions to ensure you have options available for everyone at all events and every meal. For example,
Please select your preferred meal for our reception dinner: option 1, option 2, option 3
Do you have any dietary restrictions? Y / N
If yes, please list any and all preferences and/or allergies.
Do you need any kid’s meals provided? If so, how many?
At Epic Thyme, we are very good at dealing with dietary restrictions, as every event we plan has at least 10-20 restrictions to accommodate. We know exactly what to tell your caterer and will double and triple-check everything to ensure your guests have zero issues when enjoying the food and drinks at your wedding.
3. Accommodation Questions for RSVP Cards
Next, it’s important to determine where your guests are staying while in town for your wedding. This is especially important for out-of-town guests who might not know the area or have transportation. Some questions to include on your RSVP cards include,
Do you need accommodation suggestions? Y / N
Will you be joining us at our hotel room block at hotel name? Y / N
If you have multiple room blocks at various hotels, list the name of each and ask guests to select where they’ll be staying.
If you’re staying at a different hotel or vacation rental, please provide the address.
4. Transportation Questions for RSVP Cards
Scheduling transportation to and from all wedding events is an essential part of the guest experience. Knowing which guests have their own transportation and which need to reserve seats on your shuttle is important. If you’re only having a one-day celebration, you can ask a general transportation question with checkboxes:
No, I have my own transportation!
If you’re having multiple events, you need to gather transportation information for all that you’re providing shuttles for, along with the pick-up and drop-off spots for each event:
If you’re not providing a shuttle to/from a certain event, state that so guests know they’ll need to arrange transportation. It’s also important to be clear about how many pick-up and drop-off spots are available for the shuttle service. It’s impossible to pick up guests from every Airbnb, so be sure to clearly list the shuttle service locations and ask guests to indicate which they’ll be using for each event.
5. Additional Questions for RSVP Cards
Your wedding RSVP cards enable you to get logistical information from your guests. But they don’t have to be all business! Here are some other fun questions to include:
Can I expect to see you on the dance floor?
What is your #1 favorite wedding song suggestion?
What song is guaranteed to get you out of your seat and onto the dance floor?
On a scale of 1-10, how excited are you? (We’re ecstatic!)
Example of Wedding RSVP Card Questions for a Multi-Day, Multi-Event Celebration
Many of our couples plan extended wedding celebrations in Lake Tahoe that include multiple events across a long weekend. If that’s the case, you can consolidate these important RSVP card questions into categories for each event. For example:
Will You Be Attending Our Wedding Welcome Party at Venue on Date at Time? Y / N
If yes, will you be using our shuttle service to attend? Y / N
Will You Be Attending Our Beach & Boat Day at Venue on Date at Time? Y / N
If yes, will you be using our shuttle service to attend? Y / N
Will You Be Attending Our Wedding Ceremony & Reception at Venue on Date at Time? Y / N
If yes, will you be using our shuttle service to attend? Y / N
Will You Be Attending Our Wedding Send-Off Brunch at Venue on Date at Time? Y / N
If yes, will you be using our shuttle service to attend? Y / N
Or you can opt for something simpler like the following and include more information about each event on your wedding website:
Welcome Party: Y / N Need Transportation? Y / N
Beach & Boat Day: Y / N Need Transportation? Y / N
Ceremony & Reception: Y/ N Need Transportation? Y / N
Send-Off Brunch: Y / N Need Transportation? Y / N
*For more information about each event, including the day, time, and location, please visit our wedding website at www.weddingwebsite.com!
Then you can ask the other important questions regarding their meal preferences, dietary restrictions, accommodations, and song preferences.
When to Send Wedding RSVP Cards
Now you know what to ask on your wedding RSVP cards. Here are a few other details to keep in mind:
Save the dates are sent five months before the wedding.
Wedding invitations are sent three months before the wedding.
Wedding RSVP cards are mailed six weeks before the wedding.
Don’t make your RSVP process live on your wedding website until after you send out your invitations to get a more accurate guest count for your wedding.
Don’t Fret the Little Details with the Help of Epic Thyme
What goes on your wedding RSVP cards is one small (yet important) part of your overall wedding plan. However, it’s essential to ask the right questions to ensure your guests have a fantastic experience celebrating with you. If you don’t want to stress about the little details, we can help. Our Lake Tahoe full-service wedding planning package includes our 100% dedication to your wedding. From the big details like securing your wedding venue to the little details like your RSVP cards, we help you with everything. Learn more about how much time we dedicate to each wedding. And contact us today if you want an epic Lake Tahoe wedding with the help of Epic Thyme!